All organisations collect data relating to their employees. 

This factsheet introduces the legal position on the retention of HR records in the UK, including the Data Protection Act 2018. It offers two checklists: one giving statutory retention periods where these exist, and the other giving recommendations for keeping information.

Member tool: CIPD Buddy BETA
Use AI to find answers on this topic with our prototype. Login to explore CIPD Buddy

On this page

To continue reading, log in or become a member

Affiliate membership offers instant access to CIPD resources without the need for assessments or study, or explore your options to become a professional member of the CIPD to demonstrate your commitment to the world of work.

  • Access to exclusive, up-to-date resources
  • Become part of a community to learn, debate and connect with other people professionals
  • Free access to a series of CIPD learning courses and a discount on the rest of our catalogue
Instant access Explore membership
  • Podcast

    HR People Pod

    Listen to episodes of HR People Pod, the CIPD’s fortnightly podcast providing expert insights from HR leaders discussing the topical issues impacting the world of work.

    Listen now
  • Data

    Data hub

    Explore the evidence behind workforce trends

  • Factsheet

    Contracts of employment

    Introductory guidance to the ‘contract of service’, the written statement of particulars, and varying the contractual terms

    For Members
  • Factsheet

    Workplace pensions

    Learn about the UK law surrounding workplace pensions and how to choose new schemes or review existing pension arrangements

    For Members
    • All factsheets